Documentation seems like a strange thing to need at an event. However, I’m not talking about books or manuals. I’m referring instead to Photography and/or videography.
At a wedding the need for this is obvious. Even at a corporate event, though, you will usually want to have some form of documented record of the event, either to post on company bulletin boards or to provide in newsletters.
This “documentation” can have several methods of being achieved:
Professional Service
For great looking pictures and video in a polished package, you can’t beat the convenience of hiring a professional. Professional Photographers and Videographers bring quality equipment to document your event, along with years of experience so that they know what shots will have the most impact for your needs.
Friend/Family/CoWorker
The other alternative is to have people carrying cameras around taking pictures during the event. A creative way to handle this is to place disposable cameras on each table and ask people to take pictures and turn them in at the end of the event. You might not get some of the same shots you would with a professional, but you will likely get quite a few good shots.
What it all means
Documentation of events helps with memories. Because of this, it is crucial that you have good documentation for an event that you are putting lots of effort into. Basically, if it’s worth putting the effort into developing an event, it’s worth documenting the results.